Since the discovery of the internet, email has become the main communication medium used by many people to send messages in real-time and safely. With the development of information technology, email has also experienced significant updates such as the existence of email validation services to increase the security of data received by e-mail owners or to ensure that e-mail is accessed by authorized users.
We may often overlook the small things when using email. We should not get used to using email as we use media chat or other messages because email is more privacy and professional. Here are the things we should pay attention to when using email:
1. Write the subject of the e-mail briefly and clearly
Often, so confused or in a hurry, the e-mail sender writes the contents of the letter to the subject column. As a result, the subject becomes very long and tends to interfere. Write the subject concisely and clearly, which represents the entire contents of the e-mail. While the contents of the e-mail put it in place, namely on the body of the email with the largest box.
2. Don’t ask for proof of receipt
If you have done this before, you may be judged as an unbeliever if the recipient has read your message. That may reduce professionalism in communicating digitally.
3. Use punctuation as needed
It is not appropriate to send e-mails regarding professionalism, excessive use of punctuation. For example, using an exclamation point or excessive question mark, or mixing an exclamation point and question mark.
4. Reply to all e-mails (Reply to all)
Be careful when replying to emails. The email that has no purpose, should not be sent from a professional e-mail address. Just move messages like that to the “spam” or trash folder.
5. Be careful when forwarding e-mail
If you forget, CC is often used to send copies of the email to several addresses, as well as BCC which can be used to send e-mail to many people. However, be careful when adding e-mail addresses, first confirm with the parties concerned whether it is necessary to receive e-mail or not. Do not let important e-mails reach unauthorized parties.
6. Delete unnecessary conversation history
Unless it’s really necessary for the chain of conversation as evidence, then it’s okay to fail to delete it. To delete the conversation history did not take long.
7. Send large e-mail attachments
This is quite important to avoid, given the e-mail platforms such as Gmail and Yahoo, not much space to attach large files. For example photos, videos, or PDFs. Just sort out the important attachments to send via e-mail. Because heavy attachments will affect the process of sending the email.